# How To Use Vlookup In Excel Sheet Step By Step

## What is Vlookup in Excel sheet?

VLOOKUP (Vertical Lookup) is a built-in Excel function that allows you to search for a value in different cells and return a corresponding value from another range of cells in the same row. This is a very useful function when you have a large data set and want to quickly retrieve specific information from it

Here is the syntax for the VLOOKUP function:

VLOOKUP(value, table, col_index, [range_lookup])

• `value`: value that you want to see.
• `table`: The range of cells that contain the data you want to search.
• `col_index`: The column number of the table from which the function will return a value.
• `range_lookup` (Optional): A boolean value that specifies whether you want the function to perform an approximate match (TRUE) or an exact match (FALSE).

For example, suppose you have a table of employee data with columns for employee ID, name, and salary. You can use VLOOKUP to look up an employee’s salary based on their ID.

Here’s an example of a VLOOKUP formula that does this:

=VLOOKUP(A2, B2:D9, 3, FALSE)

In this example, `value` is A2, the `table` is B2:D9, the `colindex` is 3 (which is the column containing salary data), and `rangelookup` false (which means an exact match is required).

## How to find an exact match using Vlookup?

To find an exact match using the VLOOKUP function, you need to set `range_lookup` Arguments of FALSE.

For example, suppose you have a table of data with columns for employee ID, name, and salary, and you want to view an employee’s salary based on their ID. Here’s an example of a VLOOKUP formula that does this and finds an exact match:

=VLOOKUP(A2, B2:D9, 3, FALSE)

In this formula, the `value` is A2 (the employee ID you want to see), `table` is B2:D9 (the range of cells that contains the data), d `col_index` Hall 3 (column containing salary information), and `range_lookup` false (which means an exact match is required).

If an exact match is not found, the VLOOKUP function will return an error.

## How to use Vlookup for multiple criteria?

There are a few different ways you can use the VLOOKUP function to search for multiple criteria in Excel. There are two methods you can use:

1. Use the INDEX and MATCH functions in conjunction with the VLOOKUP function.

You can use the INDEX and MATCH functions to perform a lookup based on multiple criteria. Here’s an example of how you can use these functions with the VLOOKUP function:

=VLOOKUP(A2&B2, C2:D9, 2, FALSE)

In this formula, the `value` is the combination of cells A2 and B2 (the criteria you want to search for), d `table` is C2:D9 (the range of cells that contains the data), d `col_index` is 2 (the column containing the data you want to return), and `range_lookup` false (which means an exact match is required).

1. Use the SUMPRODUCT function.

You can use the SUMPRODUCT function to perform a lookup based on multiple criteria Here is an example of how you can use this function:

=SUMPRODUCT((A2:A9=E2)(B2:B9=F2)(C2:C9))

In this formula, the arrays A2:A9, B2:B9, and C2:C9 represent the criteria columns you want to search for, and the values ​​E2 and F2 represent the specific criteria you want to match. The SUMPRODUCT function will return the sum of the values ​​in columns C2:C9 that meet all of the specified criteria.

## How do you do Vlookup in Excel with simple examples?

Suppose you have a table of data with columns for employee ID, name, and salary, and you want to view an employee’s salary based on their ID. Here’s how you can use the VLOOKUP function to do this:

1. Enter the employee ID you want to see in a cell (eg, A2).
2. Select the cell in which you want to display the lookup results (eg, B2).
3. Type the VLOOKUP formula in the formula bar: =VLOOKUP(A2, C2:E9, 3, FALSE).
4. Press Enter to complete the formula.

This formula will search for the employee ID in cell A2 in the first column of the table (column C) and return the corresponding value from the third column of the table (column E). The `range_lookup` The argument is set to FALSE, which means an exact match is required

## How to use Vlookup in Excel step by step?

Here is a step-by-step guide on how to use the VLOOKUP function in Excel:

1. Open your Excel spreadsheet and locate the table of data you want to search.
2. Specify the value you want to search for (“search key”) and the range of cells that contains the data you want to search for (“table array”).
3. Specify the column number of the table array from which you want to return a value.
4. Specify whether you want the function to perform an approximate match (TRUE) or an exact match (FALSE).
5. Select the cell in which you want to display the search results.
6. In the formula bar, type the VLOOKUP formula: =VLOOKUP(value, table_array, col_index, [range_lookup])
7. Replace “value” with a reference to the cell that contains the search key.
8. Replace “table_array” with the range of cells that contains the data you want to search.
9. Replace “col_index” with the column number of the table array from which you want to return a value.
10. replace “[range_lookup]” with true or false, depending on whether you want the function to perform an approximate match or an exact match
11. Press Enter to complete the formula.

Here’s an example of a VLOOKUP formula that looks up an employee’s salary based on their ID:

=VLOOKUP(A2, C2:E9, 3, FALSE)

In this formula, the `value` is A2 (the employee ID you want to see), `table_array` is C2:E9 (the range of cells that contains the data), d `col_index` Hall 3 (column containing salary information), and `range_lookup` false (which means an exact match is required).

## What is the shortcut for Vlookup?

There is no built-in shortcut key for the VLOOKUP function in Excel. However, you can create a custom shortcut key for it by following these steps:

1. Click the “File” tab on the ribbon.
2. Click on “Options” in the left menu.
3. In the “Excel Options” window, click “Customize Ribbon” on the left menu.
4. In the “Customize Ribbon” window, click the “Keyboard Shortcuts” button at the bottom.
5. In the “Customize Keyboard” window, click the “Customize” button in the “Customization in” dropdown menu.
6. In the “Customize Keyboard” window, click the “Category” dropdown menu and select “Commands not in the Ribbon”.
7. Scroll down the list of commands and select “VLOOKUP”.
8. Click the “Press New Shortcut Key” field and press the desired shortcut key combination (eg, Ctrl+Shift+V).
9. Click the “Assign” button to assign the shortcut key.
10. Click the “Close” button to close the “Customize Keyboard” window.

Note that this will create a custom shortcut key that only works in the current workbook. If you want to create a shortcut key that works in all workbooks, you need to follow these steps for each workbook.

## What are the 5 functions in Excel?

There are many functions available in Excel, but here are five of the most commonly used functions:

1. SUM: This function adds a range of cells together. For example, the formula =SUM(A2:A5) adds the values ​​in cells A2 through A5.
2. Average: This function calculates the average of a range of cells. For example, the formula =AVERAGE(A2:A5) calculates the average of the values ​​in cells A2 through A5.
3. IF: This function tests a condition and returns one value if the condition is true and another value if the condition is false. For example, the formula =IF(A2>B2, “yes”, “no”) checks whether the value in cell A2 is greater than the value in cell B2 and returns “yes” and “no” if the condition is true. If the condition is false.
4. COUNT: This function counts the number of cells that contain numbers in a range. For example, the formula =COUNT(A2:A5) counts the number of cells in the range A2 to A5 that contain numbers.
5. MAX: This function returns the largest value in a range of cells. For example, the formula =MAX(A2:A5) returns the largest value in the range A2 to A5.

## How does Vlookup work for dummies?

VLOOKUP (Vertical Lookup) is a function in Excel that allows you to search for a specific value in different cells and return a corresponding value from another range of cells in the same row. This is a very useful function when you have a large data set and want to quickly retrieve specific information from it

Here’s a simple example of how VLOOKUP works:

Suppose you have a table of data with columns for employee ID, name, and salary, and you want to view an employee’s salary based on their ID. Here’s how you can use the VLOOKUP function to do this:

1. Enter the employee ID you want to see in a cell (eg, A2).
2. Select the cell in which you want to display the lookup results (eg, B2).
3. Type the VLOOKUP formula in the formula bar: =VLOOKUP(A2, C2:E9, 3, FALSE).
4. Press Enter to complete the formula.

This formula will search for the employee ID in cell A2 in the first column of the table (column C) and return the corresponding value from the third column of the table (column E). The `range_lookup` The argument is set to FALSE, which means an exact match is required

## What are the rules for Vlookup?

Here are some rules to remember when using the VLOOKUP function in Excel:

1. The value you want to look up (“search key”) must be in the first column of the table array.
2. The table array must be sorted in ascending order by the first column.
3. if `range_lookup` If the argument is set to true (approximate match), the data in the first column of the table array must be sorted hierarchically and in a format that allows Excel to perform an approximate match (eg, number, date).
4. if `range_lookup` If the argument is set to FALSE (exact match), the data in the first column of the table array will not be sorted, but the function will only return a value if an exact match is found.
5. if `col_index` If the argument specifies a column number that is greater than the number of columns in the table array, the VLOOKUP function will return an error.
6. if `range_lookup` argument is set to TRUE and an exact match cannot be found, the VLOOKUP function will return a less close match than the search key.